Administrative Assistant

Robert Half
Published
October 18, 2020
Location
Brooklyn, NY
Category
Job Type

Description

Ref ID: 02690-0011591623

Classification: Administrative Assistant

Compensation: $19.00 to $22.00 hourly

OfficeTeam is working with a state-of-the-art film and television production facility in Brooklyn. Executive Assistant to provide a broad range of administrative support to the CEO, as well as provide hands-on office support to the entire staff in a fast-paced environment. This person must be extremely detail-oriented, a team player and able to prioritize work under deadline pressure. The candidate must exercise initiative, be highly organized and capable of multi-tasking.

Responsibilities
• Assist with document preparation, including letters, leases, proposals and legal agreements
• Create corresponding files and follow the existing document tracking process
• Maintains CEO's schedule by planning and scheduling meetings, conferences, teleconferences
• Handle confidential documents and email correspondence with discretion and timeliness
• Help organize in-office events and meetings, including management of conference rooms, food orders, and greeting guests
• Assist with special projects (i.e. research, event planning, merchandise management)
• General administrative duties (i.e. answering/transferring phone calls, copying, filing, and mailings)
• Additional ad-hoc requests as needed
• Proactively provide input for ways to improve structures and efficiencies

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