Administrative / Executive Assistant III

Kforce Finance and Accounting
Published
November 10, 2020
Location
New York, NY
Job Type

Description

RESPONSIBILITIES:

Kforce has a client seeking an Administrative/Executive Assistant III in New York, NY.

Responsibilities:

  • Manage and maintain a heavy executive calendar, scheduling meetings and appointments with internal senior leadership, and executive offices of our partners - at times through independent decision-making based on knowledge of standard operating procedures
  • Act as a gatekeeper and scrutinize all requests to ensure time efficiency
  • Proactively review movements and be able to pivot accordingly with limited direction
  • Arranging travel and hotel accommodations, as necessary
  • Performing routine administrative functions such as responding to inquiries with standard letters, email, etc. and arranging meetings and conferences
  • Organizing and coordinating office operations/organization; overseeing and managing the provisioning of supplies, equipment and services that enable the staff to perform their jobs efficiently and effectively
  • Establishing and communicating procedures used in day-to-day operations and making revisions as appropriate; This includes processing departmental expenses and limited budget oversight
  • Screening telephone calls and greeting visitors, ascertaining who can be redirected to managers or others; Bringing urgent issues for action to supervisor's attention
  • Developing processes for electronically maintaining departmental records and other important documents
  • Safeguarding highly confidential information
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