Vice President, Finance (FIN132)

Volunteers of America Greater New York
Published
January 13, 2021
Location
New York, NY
Category
Job Type

Description

Volunteers of America-Greater New York (VOA-Greater New York) is the local affiliate of the national organization, Volunteers of America, Inc. and is one of the largest providers of human services in the metropolitan New York area. Founded in New York City in 1896 as a charity staffed by volunteers tending to the city’s poor, today VOA-Greater New York has 1,300 paid staff that provide life-changing, often life-saving services through 80 programs in New York City, Westchester County and Northern New Jersey.

VOA-Greater New York services extend to survivors of domestic violence; individuals and families — including veterans — experiencing, or at risk of homelessness; people living with HIV/ AIDS, behavioral health, and substance use issues; adults with developmental and intellectual disabilities; preschoolers with developmental delays; older adults on limited incomes, many with a history of homelessness; and at-risk youth.

VOA-Greater New York expands, and introduces new services in response to community needs. As such, it is at the forefront of building affordable, supportive housing for seniors; providing a service-rich continuum of care for formerly homeless veterans; and expanding its services for those recovering from domestic violence. Battle Buddy Bridge®, a peer counseling program for veterans, and the work VOA-Greater New York is doing to raise awareness of the impact of Moral Injury, are examples of the organization’s responsiveness, creativity and life-altering work.

Many of VOA-Greater New York’s programs are nationally recognized and meet the rigorous standards of accrediting bodies CARF, COA and the NAEYC. Operation Backpack® is the organization’s signature community service campaign that ensures every student who calls a NYC shelter “home” has a new backpack full of supplies in time for the first day of school.

The Vice-President of Finance (VPF) for Volunteers of America – Greater New York, Inc. and its related entities (the “organization”) is responsible to the Chief Operating Officer (COO) for all short to long-range financial matters and establishing company-wide financial objectives, policies, programs, and practices. The VPF monitors and controls the flow of cash through the organization and maintains the integrity of funds, accuracy of books and records, and preservation of important documents.

Minimum Qualifications:

Licensed CPA with at least a bachelor’s degree and ten to fifteen years of progressively increasing direct fiscal responsibility. Experience serving at a ($50M +) social service, not-for-profit agency(ies) and has direct experience in working with New Jersey State, New York State and New York City government agency fiscal personnel, contracts, and responsibilities. The candidate must demonstrate significant experience in preparation of social service and real estate entity financial statements, including assessment of appropriate reserve levels and estimations.

Supervisory Role:

This position has supervisory responsibilities.

Principal Responsibilities:

The below enumerated principal responsibilities are inclusive of both program specific and firm-wide related administration, as applicable.

1.Establishes and executes programs for the provision of capital required by the business, including leading / supporting the COO in negotiating the procurement of loans, including lines of credit and long-term debt associated with real estate projects. Responsible for ongoing monitoring of debt covenant requirement and establishment of waivers, if/as needed, and maintaining the required financial arrangements. Analyses and makes coordinated recommendations regarding long-range plans of the organization, including assessing the potential financial requirements and ways financial requirements can be satisfied. Coordinates the long-range plans of the company, assesses the financial requirements implicit in these plans, and develops alternative ways in which financial requirements can be satisfied. Understand and track each/ all outstanding debt instruments of VOA-GNY, Inc. and its related entities.

2.Supervise daily operations of finance, including:

a.Government contract and lease billing and related accounts receivables collection along with analysis of reserves for doubtful accounts.

b.Accounts Payable, including 1099 reporting.

c.Payroll processing, payment, and all tax reporting.

d.Treasury management / Cash Receipts/ Cash Flow forecasting and monitoring.

e.Fiscal / Operational Business Managers who budget, monitor, report, and bill for each assigned government contract.

f.Real Estate internal/ external reporting, income and property tax filing and reporting.

g.Budgeting; and,

h.Analysis.

3.Recommends and reports on KPI benchmarks for fiscal and operational performance. Adheres to best practices in fiscal management, processing, and internal controls. Reviews for efficient policy, procedures, and workflow, including implementation of software efficiencies.

4.Critical liaison with Chief Information Officer (CIO) and Systems Integration and Purchasing Manager (SIPM). Finance leader on three-person team that will include CIO and SIPM in software review, including needs analysis regarding financial reporting software. Directly supervises Controllers I and II, Director of Real Estate Reporting, AVP of Finance and Administrative Assistant.

5.Key, proactive fiscal liaison with Government agencies (State, City, Federal) on all fiscal matters, including contract registration, budgets, audits, billings. Maintains key relationships with government agency finance / billing/ budget representatives.

6.Responsible for external reporting, including preparation of annual audited US GAAP financial statements and footnote disclosures and CFR annual reporting. Responsible for successful adherence to and implementation with GAAP requirements, including ASU 842 in FY 2021. Key liaison with independent, external auditing firm. Must have significant experience in preparation of GAAP financial statements, including assessment of appropriate reserve levels and estimations.

7.Ensure timely preparation, filing and compliance with Federal and state income tax filing requirements (for related entity LLC, LP as well as HDFC Form 990’s and VOA-GNY Pro Forma 990), payroll, property (where client rent and commercial tenant activities occur) and other applicable taxes (UBIT).

8.Responsible for internal management reporting, including quarterly financial management reports and content for quarterly meetings with CEO/COO/Program VP & AVP as well as reporting to Finance Committee of Board of Directors. Ensure a consistent and timely closing schedule for both MIP and Yardi is implemented and adhered to that is responsive to reporting deadlines and solid internal controls.

9.Liaison with Asset Management and ensure cooperation with Cash Receipts recordation and Real Estate Financial Reporting. Coordinate with Asset Management and Program leadership, as applies, to ensure that all client tenant leases are retained per firm policy and are made available to Finance for ASU 842 purposes.

10.Annual Budget Preparation and Monitoring of Actual to Budget: Direct the preparation of the VOA-GNY, Inc. annual budget, including each separate government contract budget in coordination with Program, Property Management, and Administrative Dept. Heads. Prepare consolidated budget, including all related entities, in coordination with Property Management. Monitor and analyze actual results to budget with variation analysis that is diagnostic and actionable. Provide recommendations to improve and/ or maintain adherence to budget and work to implement.

11.Perform other related duties as requested.

Expected Results of Principal Responsibilities:

1.The organization is sufficiently resourced to provide for its payroll and payable requirements both in the short-term to mid-term.

2.Each finance function operates in accordance with policy, excellence in internal controls and stewardship of resources while complying with internal and external reporting/ filing requirements. Critical analysis is developed, maintained, and used to inform management of trends and recommendations.

3.Best practices are continually identified and updated and used to monitor finance performance.

4.The organization uses the best software from the perspectives of ease of use, risk / cyber security management and efficiency in reporting that is within budget. Staff are supervised and encouraged to stay current with skills and provided opportunities for advancement.

5.Critical government relationships are maintained/ nurtured to avoid disruption to business and cash flow.

6.Timely and accurate reporting in compliance with all government agency and GAAP reporting requirements. Audits are done on with efficiency and reporting deadlines are met.

7.All tax reporting, for parent and various for profit and not for profit related entities, is prepared correctly and in accordance with Federal, state, and local reporting requirements.

8.Accurate understanding and communication of fiscal results with actionable, timely recommendations is provided.

9.Accurate reporting of all real estate / tenant rent income / rent expense / deposits / property & building reserves occurs. Demonstrate neutral, holistic understanding of the organization’s real estate and program income and expenses. Full cooperation and collaboration across Finance, Asset Management and Property Management in reporting results that will inform need for resourcing and continuation of property management reorganization, in phases.

10.Accurate and realistic budget preparation and monitoring to inform routine monitoring as well as scenario planning needs.

11.All other related tasks are completed on time and accurately.

Make a living by making a difference. Apply online today! Volunteers of America is an Equal Opportunity Employer/Vets/Disabled/Other Protected Categories.

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