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Office Operations Manager to join our team and create a hyper-productive work environment! The ideal candidate will be experienced and passionate about scaling with an early stage company into the next stage.
Start-up Media Client
RESPONSIBILITIES * Office Management: * Manage the team meals, snacks, office supply. * Manage company equipments and maintain clear records, e.g. computers, TVs, monitors, etc. * Manage company documents both in Google Drive and in physical cabinets. * Manage business travels (transportation & lodging) for all team members. * Manage vendors: managing, auditing, and paying vendors, e.g. office rent, medical insurance, electricity, internet, meals, snacks, phone, office cleaning, trade shows etc. * Accommodate visitor (e.g. investors, clients, job candidates).Above scope may change accordingly upon the growth of the company. * Basic Finance Operations: * Manage and execute bi-weekly payrolls (using Gusto). * Manage reimbursements (using Abacus) and maintain the Reimbursement Process & Policy. * Manage the company's accountant, and conduct basic bookkeeping (using Quickbooks), e.g. allocation expenses on company credit cards into different categories. * Manage the invoice creation, maintenance, update, and Account Receivable pursuit after ramping up (using Quickbooks). * Deposit payments from clients and ensure good documentation, e.g. scan checks into G-drive and share with the company's accountant * Manage Account Payable activities (using Bill.com). * Budget for expenses on monthly basis and work with the CEO to achieve financial goals. * Event Management - plan, organize, and execute: * Open house parties (quarterly). * Team outings (semi-annually). * Team lunch out of office (monthly). * Other events per need - we celebrate often! * Talent Recruiting Coordination: * Collaborate with different hiring managers on team on candidates sourcing, outreaching, and interview scheduling (using Lever.co). * Manage job posts and company profile on different recruiting platforms, e.g. Glassdoor, HackerNews, Linkedin etc. * Drive marketing efforts for recruiting. * Basic Human Resources Operations: * Manage new employee onboarding and continue to improve the experience. * Manage employee benefits, e.g. medical, dental, vision, gym, paid time off, free parking etc. * Support immigration matters for employees with the CEO. * Manage potential off-boarding. * Team Happiness & Morale Building: * Manage employee survey, net promoter score, and constantly improve the company's capability of maintaining high team moraleInitiate celebrations for the team timely and properly. * Cheer the team up timely and properly during difficult times.
QUALIFICATIONS * Passionate about people ops. * Successful experience and passionate in scaling with an early stage company into the next stage. * Mission driven, hungry for impact & growth, motivated for constant learning, proactive at collaboration, strong sense of responsibility, and love to have fun besides hard work. * Great at communication. * Demonstrated success in thinking & working strategically. Highly capable of executing in a fast-paced environment.
BENEFITS * 100% coverage of medical, dental, and vision insurance. * 401K plan with hard 3% company match regardless of your contribution. * Free monthly parking nearby office / commuter program for public transportation. * Monthly gym subsidies. * Free breakfast, catered lunch, snacks 24/7. * Unlimited paid time off. * Regular team nights and team celebrations upon milestones (you will be the one to make it happen!)